Three districts. Three different challenges. One system that gave their administrators the visibility they'd been missing.
Coaches logging sessions in personal notebooks and separate spreadsheets. No district-level view of who was coaching where, or how often.
Deployed STEMHappensOS session logging across both coaches. The district coordinator got a real-time dashboard showing every session, school, and coach — updated the moment a log was submitted.
100% session capture rate within the first month. Manual reporting eliminated entirely, with automated district engagement reports ready for board meetings.
Wildly inconsistent coaching frequency across campuses — some schools receiving 6+ sessions per week, others going 3 weeks without a visit. No way to compare performance across coaches.
Implemented goal-based engagement tracking with coach performance dashboards. Directors could instantly compare session frequency across all 15 schools and identify schools falling behind dosage targets.
Coaching frequency equalized across campuses. Coaches with lighter loads were reassigned proactively. Schools that had been neglected moved back to target dosage within 6 weeks.
Quarterly board reports required manually collecting spreadsheets from 12 coaches, reconciling inconsistent formats, and spending 2–3 days assembling a district-level summary. One coach's missing data could delay the entire report.
Replaced all manual collection with STEMHappensOS automated district-level reporting. Board presentations pull directly from live data. CSV exports for grant reporting generated on demand in seconds.
Quarterly reports that previously took 3 days now take under 60 seconds. The superintendent's office receives a weekly automated summary without any staff time spent compiling it.
Get a custom impact assessment showing what STEMHappensOS would look like for your district size and coaching model.