Implementation Guide

From Pilot to District-Wide in 90 Days

A step-by-step implementation timeline for launching your STEM coaching program with STEMHappensOS — built for district leaders who need results, not another IT project.

90
Days to full rollout
3-5
Pilot schools to start
15
Minute first setup
2-3
Coaches to begin
Your Implementation Roadmap
1
Week 1–2

Setup & Pilot Design

📋
  • Select 3–5 pilot schools representing your district's diversity
  • Onboard 2–3 coaches with admin accounts and training access
  • Configure your district dashboard and school roster
  • Set baseline goals and success metrics for the pilot period
Calculate your pilot staffing →
2
Week 3–6

Pilot Launch

🚀
  • Coaches begin logging sessions in real time from day one
  • Establish weekly data review cadence with your leadership team
  • First automated reports generated and shared with principals
  • Identify early wins and adjust coaching priorities as needed
See the demo dashboard →
3
Week 7–10

Measure & Optimize

📊
  • Analyze coaching frequency and coverage by school
  • Identify coverage gaps and reallocate coaching time where needed
  • Generate your first board-ready impact report with real data
  • Share findings with district leadership and refine Year 2 goals
Calculate your ROI →
4
Week 11–12

Expansion Decision

🎯
  • Use pilot data to build the case for district-wide expansion
  • Develop Year 2 budget proposal with staffing and session targets
  • Present pilot results to school board and funders
  • Plan the rollout schedule for remaining schools
See district success stories →

What You'll Need to Start

Most districts are ready in under an hour. No IT department required.

15-minute setup
Districts That've Done This

"We had coaches logging sessions in the first week. The first board-ready report came at week 8 — and our superintendent used it to justify adding two more coaches for Year 2."

MR
Maria R.
Director of STEM, Riverside Unified

"I expected a 6-month onboarding. We had the pilot running in 10 days and were presenting results to the board by week 11."

DK
Derek K.
Assistant Superintendent, Crestview ISD

"The checklist in the setup was the most useful thing — we knew exactly what we needed before we started, and we never had to call support."

SP
Sandra P.
STEM Coordinator, Northfield Schools

Ready to Start Your Pilot?

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